Office Administrator

hybrid
Calgary, AB, Canada .
part-time . September 7, 2025

Description

About Us:

Amanda & Amber Business Consulting is a boutique Human Resources and Change Management firm supporting small & medium sized organizations across Canada. We are a women-founded team, with a strong emphasis on work-life harmony, community involvement, and client-centered engagement. We are looking for a proactive and detail-oriented Office Administrator to support our growing team. This is a hybrid role based in Calgary, with a mix of work from home and work from our downtown office (beside Hotel Arts).

The Role:

As our Office Administrator, you’ll be the glue that keeps our team running smoothly. From managing day-to-day office operations to supporting our consultants and clients, you’ll have a hand in everything from invoicing to social media. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety, and takes pride in organization and client service.

This is a part-time position anticipated at 10–20 hours per week, with most hours worked during regular business hours.

Key Focus Areas:

Office Administration & Coordination

Act as office keyholder: coordinate consultant schedules, prep boardrooms, and ensure the office is well-stocked and welcoming.
Manage incoming communications, scheduling, and general office operations.
Support travel bookings, meeting coordination, and event logistics as needed.
Maintain digital and physical filing systems, ensuring accuracy and confidentiality.

Finance & Data Management

Process invoices, accounts receivable, and accounts payable.
Support time tracking, hours reconciliation, and related reporting.
Maintain databases including CRM, project management tools, and client records.
Prepare reports and dashboards to support business operations.

Marketing & Communications

Assist with formatting and distributing newsletters.
Provide social media support (content scheduling, engagement, light copy support).
Format client-facing documents and presentations in line with brand standards.

Consulting Team Support

Provide overflow support for consultants during busy periods, which may include:
Recruitment support (posting jobs, screening resumes, scheduling interviews).
Formatting deliverables, reports, and PowerPoints.
Conducting light research or drafting materials.
Jump in where needed to keep projects moving smoothly.

General Administration

Handle office mail, courier services, and supply orders.
Maintain confidentiality with sensitive HR and client documents.
Contribute to continuous improvement of processes and systems.

Our Ideal Candidate

Must-Haves

3–5 years of experience in office administration, executive assistance, or business operations.
Strong organizational skills with the ability to manage multiple priorities.
Comfort with numbers, invoicing, and accounts payable/receivable.
Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
Tech-savvy with the ability to learn and manage CRMs, project management platforms, and social tools.
Excellent written and verbal communication skills.
Discretion and professionalism when handling confidential information.
Based in Calgary, with the ability to work in-office part of the week (approx. 50%).

Nice-to-Haves

Experience with CRM management, newsletter tools, or social media scheduling platforms.
Background supporting professional services or consulting teams.
Exposure to recruitment coordination or HR support functions.
Bookkeeping or accounting support experience.
A proactive, “see what needs doing” mindset and eagerness to support a growing business.

Why Work with Us:

Hybrid Flexibility: A balance of work from home and downtown office time.
Growth Potential: Be part of a growing firm where you can expand your skills and shape your role.
Impact & Purpose: We’re serious about giving back. A portion of our revenue supports local communities, and we seek projects that make a difference.
Bonus Eligibility: All roles are eligible for bonuses based on contribution and performance.
Wellness & Learning: Health spending accounts for those working 20+ hours/week, and access to a learning & development budget for all regular staff.

Compensation

$25.00 – $30.00 per hour, depending on experience

Compensation

$25.00 - $30.00 per hour

Know someone who would be a perfect fit? Let them know!